Simplifying Content Discovery
As the Content Chooser Add-In is integrated into the Office applications, users will be more successful in discovering the organizational contents as they will find them right within the Office application. That way even infrequent Office users will know where to find the contents they need.
Simplifying Content Consumption
Cumbersome copy and paste form old documents is removed by a trusted location of up-to-date curated content. Especially inexperienced users to an organization will love not having to know about numerous old documents that contain potentially re-usable content. Instead they can rely on consuming valuable, up-to-date, relevant and curated content via the Content Chooser.
As the Content Chooser supports any number of content libraries organizations can easily segment their content using different libraries. This will offer users a self-explanatory way of navigating around contents. Additionally, this will often simplify the way access to content can be organized.
Ease of Use
The Content Chooser does just one thing – it allows a user to easily pick the right content. This allowed us to create a clean, super easy and intuitive Add-In user experience.
The nature of the technology used for the Content Chooser (Web Office Add-Ins) allows the Add-In to run across platforms including Windows, Mac, iOS and Office Online.
The Content Chooser is developed so that the experience works across automatically sharing personal settings across devices.
As the Content Chooser is delivered as a service users can benefit from ongoing improvements automatically – this represents innovation as a service.
As updating and discovering contents is made easy and instantly, overall document quality should increase due to users benefiting from easy access to up-to-date contents.
Legal and Branding
As content change management is simplified and much faster (instant) users will be more willing to return to the official content repository when needing a legal or brand asset instead of working with an old copied version they might have on their device. This will have a positive effect on legal and brand compliance in documents. To further improve on this we offer additional Add-ins like the Designer or Wizard.
As contents are being found more easily and frequently, the adoption of any changes will also increase accordingly.
As the content libraries are created in a declarative way, the organization will have a way to obtain an overview over all Office contents used within the organization. Optionally, personal libraries can also be enabled using OneDrive for Business.
The Content Chooser builds upon Office 365 infrastructure and therefor inherits the existing user and security management from Office 365. The Add-In introduces no new user management layer.
Updating content is as easy as uploading (drag and drop) a file to SharePoint. In combination with SharePoint offline folders it could be even as easy as dragging and dropping a file into a folder on the local device. If required, customers can optionally use built in Office 365 functionality to establish an approval flow for changes made to contents.
The Add-In architecture is designed in a way so that all content files flow exclusively between the customers Office 365 tenant, the sandboxed Content Chooser Add-In running on the users device and the Office application. No content file is ever transferred to any server or service controlled by officeatwork.
The access to the Add-In and the contents can be governed using Office 365 security groups. So onboarding and retiring employees by removing or adding them to security groups will automatically grant or deny them access to the Add-In and the contents. In most cases this already happens for other reasons, reducing the content specific effort for onboarding or retiring users to zero.
Installation & Deployment
There is no need to create a software package and then to deploy that to your PC’s in order to install the Content Chooser Add-In on all devices. Modern Web Office Add-ins like the Content Chooser can be deployed using the Office 365 admin portal. Once an Add-In is assigned to a user via the Admin Portal the Add-in will automatically appear in the users Office applications whenever they are signed into the Office application using their organizational account.
Modern Web Add-Ins such as the Content Chooser run as a web page in a protected sandbox within its own memory space de-coupled from the Office application and therefore offer a much more robust experience than any other Add-In architecture of the past.
Modern Web Office Add-Ins such as the Template Chooser represent Microsoft’s current Add-In architecture and Microsoft is continuously investing in this architecture. It is also the only cross platform Add-In architecture available in the marketplace today.